What to know when choosing an invitation

Selecting your wedding or bar/bat mitzvah invitations is an important step in the event planning process that, unfortunately, sometimes gets waylaid. I always recommend that families or couples start looking for invitations at least five months before the event date, and to visit an experienced brick-and-mortar shop rather than just ordering online. If you order online and there is a problem, the problem is your problem. If you order from a shop, the problem is the shop owner’s to correct.

You will need to know all of the details before you order the invitations: quantity of invitations (not number of people), date, time, place, food choices, reception information, etc. When calculating the quantity, order at least 10 extras. You will find that you need that buffer, and ordering even five more after the fact becomes cost prohibitive.

This is a time for a bit of diplomacy. Ask your parents whether or not they want their names on the invitations. “Daughter of,” “son of” and “with their families” are some of the many ways invitations can be worded.

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You will get a proof of the invitation before you approve the order for printing. This is the time to make whatever changes you want. You may want to change the font, or fix some awkward wording or double-check the quantity. Be sure the invitation suits everyone involved. Once you approve the proof, your order is locked in.

When the invitations arrive, take one to the post office to weigh so you know how much postage is necessary. Square invitations cost more to mail. Don’t forget to stamp the response card envelopes as a courtesy to your guests.

Mail the invitations at least two months before your event date, a little earlier if there are many out-of-towners or if you are having a “destination” event. Allow yourself plenty of time to collect everyone’s address. This step always takes longer than expected. Some shops can print the addresses on the envelopes for you, providing a nice, finished look.

Remember, as far as your guests go, the invitation sets the stage for your beautiful event! PJC

Yvonne Stein is the owner of Invitations Plus on South Negley Avenue.